Tag Archives: establishing a realistic construction timeline

When is a contract not like a steak?

When is a contract not like a steakDoes this seem like a silly question? Humor us for a moment, because it will drive home the importance of reading and understanding the contract you must sign when a builder undertakes a construction job at your home. This applies to us, Archadeck of West Central & Southwest Ohio, and to any other reputable builder out there.

When you order a steak in a restaurant, there is an implied agreement between you and the restaurant that the steak will be cooked the way you want it cooked. When the steak is delivered to your table, if it does not meet your expectations, you can send it back, and they will cook another one for you. If you are unhappy with your meal, sometimes the restaurant even throws in a free dessert or gives you the whole meal for free, “just because.”

Dayton OH Sunroom Builder

When you arrange for a contractor to design and build an addition to your home — even an outdoor living addition — you’ll need more than an implied agreement. For the arrangement to work, you and the builder must sign a contract. That way, everyone agrees on the expectations up front. No surprises!

Included within (or along with) your contract is the following information:

  • A description of the work to be done, also known as the scope of the project
  • The total exact price of the project, including materials, labor, permits and taxes
  • A specification sheet listing dimensions, special features and specific materials to be used
  • A detailed, labeled rendering created by an architectural draftsman based on our conversations about what the project will entail
  • Details about client responsibilities
  • A payment schedule
  • A method for dealing with amendments to the work, if needed
  • Details about how we, as the builder, will handle clean-up during and after completion of the job

When is a contract not like a steak You should not sign the contract for your new deck, porch or patio project until you are certain that you agree with and understand every detail in it. It’s important that we address any inconsistencies or concerns you may have before we get started. We never want to find out, later on down the road, that a customer had unrealistic expectations.

As you can see, the contract sets the tone and lays out the expectations for any construction project, no matter how large or how small. We take the contract very seriously. At Archadeck of West Central & Southwest Ohio, we pride ourselves in following best business practices. Our objective is to consistently produce satisfied customers while continuing to maintain a successful business.

Dayton Award Winning Outdoor Living SpacesWhen we design and build your new outdoor living environment, we are poised to accommodate your needs and desires in every way. Putting everything in writing, up front, is our way of ensuring we fulfill your wishes. We want you to get everything you expect from your design the first time around.

One area for potential misunderstandings is the timing of your outdoor living project. If we run into inclement weather while working at your home, we’ll need to take time away from the site until conditions improve. Also, addendums to your project while construction is underway, or problems obtaining the correct materials, can extend the completion date. Delays to your project will affect other clients in the queue for future start dates. Conversely, if we encounter delays at a project scheduled before yours, then your start date might be affected.

Does this “contract talk” sound boring? It may, but think about it this way: the concept of using a contract for the scope of a building project evolved because somebody somewhere had a misunderstanding about some work to be done. We want to avoid any such misunderstandings! The contract serves to set boundaries. Should we encounter differences of opinion during the course of our work together, the contract would serve to navigate our relationship through to the successful completion of your outdoor living project.

Remember that steak you ordered at the beginning of this article? Obviously, you can’t compare the journey of building an outdoor living space addition to that of ordering a steak at a restaurant. A steak will stay with you for about 24 hours, while a deck, for example, will be with you for 20 years or more. If something isn’t right with your project, or if there is an aspect you aren’t pleased with, we will work with you, within the contract, to make things right, but we can’t throw in a free pergola. Again, we will work with you within the contract; if it is not written in the signed contract, it is not and cannot be an expectation.

If you are contemplating an outdoor living addition at your home, you will not find a more reliable or professional contractor than Archadeck of West Central & Southwest Ohio. We want to work with you to create the backyard of your dreams. Contact us to learn more at (937) 848 – 7040 or (513) 897 – 2040. You can also email us at wcohio@archadeck.net

Tim Stephens owner of Archadeck of West Central & Southwest Ohio

Tim Stephens owner of Archadeck of West Central & Southwest Ohio

Archadeck of West Central & Southwest Ohio wants to help make your outdoor living project easy and hassle-free!

Kettering OH 2013 dream deck projectA customer’s first concern is generally when their project will be completed, and this is completely understandable, you’re excited and ready to spend time in your outdoor living space. It is only natural to anticipate the enjoyment a new outdoor living space provides! But for Archadeck of West Central & Southwest Ohio, our first concern is getting the project done correctly, in a timely manner and with the safety of you and your family in mind.

Ensuring a smooth, timely project depends heavily on having all the “bases covered” in terms of planning. Most of the homework required to begin your outdoor living space is covered as part of our planning process. However,  there are items that the customer is responsible for and it is always best to have these prepared and in-hand prior to beginning your project, these include but are not limited to:

  • Gaining the approval from your HOA (Home Owners Association)?
  • Are there restrictive covenants that will not allow the build of your structure on that property of land? What about Green Space covenants?
  • Can you be prepared to pay for a stamped engineer letter on the plans if the need arises?
  • Do you have a plot plan that includes proper setbacks for building?
  • Have you received zoning approval from the city for the proposed use of land?
3D rendering of proposed design prepared for Archadeck of West Central & Southwest Ohio

3D rendering of proposed design prepared for Archadeck of West Central & Southwest Ohio.

These are only a few of the factors that can affect the build timeline. It’s important to get the HOA’s approval to build since they have the final say on how the property will be altered. An HOA isn’t the only thing that can hold beginning and completion of your proposed addition back, there could also be restrictive covenants which can deny the build from happening on the property to preserve the value of adjoining land. These are all things we will ask you. It is your responsibility as the homeowner to research and provide information to ensure the build timeline is on schedule.

Dayton outdoor living with petsOnce the planning prerequisites have been addressed, Archadeck of West Central & Southwest Ohio also asks each of our clients to go over a “to do” checklist prior to our crews arriving to begin your project. These are in place to ensure not only a timely project timeline, but also as safety precautions for you, your family, your pets and our team members. These include but are not limited to:

  • Clearing the yard of any debris, including trash, animal feces, etc. and making sure the area is clean of any toys, or outdoor furniture.
  • In addition to cleaning up the yard where workers will be, make sure there is a designated area that materials can be dropped off, Archadeck wants to ensure the materials are being delivered properly and in a timely manner.
  • To ensure the safety of both furry family members and the Archadeck crew, we ask that you keep pets out of the area and put them in a safer environment during that period of building.

Our utmost concern is to ensure you receive the best experience you can with us, and we believe that we can achieve this by working together and overcoming any obstacles that might stand in our way!

Archadeck of West Central and SW Ohio customer service award 2014

Our commitment to pleasing our customers is part of the reason we have received numerous custom service awards!

Tim Stephens owner of Archadeck of West Central & Southwest Ohio

Tim Stephens owner of Archadeck of West Central & Southwest Ohio

If you are ready to begin the process of transforming your outdoors into a beloved outdoor destination, Archadeck of West Central & Southwest Ohio Is here to help you begin. Contact us today to discover how smooth your outdoor living space addition can be! You can reach us at (937) 848-7040 or (513) 897-2040. You can also email us at wcohio@archadeck.net.

“Let this be the year that Archadeck makes your outdoor living dreams come true.”

 

 

When it comes to choosing the right builder — quality is worth the wait!

Bellbrook OH outdoor living combinationOnce you have made the decision to move ahead with your outdoor living addition it is only natural to want it completed yesterday, even if you finalized the design and signed the contract today. Anticipation and patience aren’t generally the closest friends. Just as we discussed in our blog article titled “Archadeck of West Central & SW Ohio discusses establishing a realistic construction timeline for your outdoor living project“, quality craftsmanship takes time. Rome wasn’t built in a day, and a professionally designed and built outdoor living structure shouldn’t be either. The impetus here is to realize that if a builder is ready to break ground immediately on your project chances are their services are not in high demand. This can be a direct reflection of their business practices and quality of work.

hassle-free no textWhen our client signs a contract,  the project begin dates are established according to the current backlog we have on schedule at the time. During the fall and winter months backlogs and lead times are usually less, but during the outdoor living season, when the weather is warmer, project beginning dates are usually substantially longer. All timelines are also influenced by forces that are beyond our control such as permitting, inspections and in some cases inclement weather such as snow, heavy rain or ice. Depending on what county or township you reside in, permitting may require a “walk thru” permitting process, or in certain municipalities permitting may require a “drop off” application. Drop off permit applications are granted in the order they are received and could take up to three weeks during the busy season. The turnaround time for permitting situations could add additional wait time for beginning your project but are a necessary element in the building process.

Dayton and Cincinnati outdoor living expertsArchadeck of West Central and Southwest Ohio does things a little different from other outdoor living space design and build firms too. Once our team is on your project they stay on your project until it is completed. We do not jump around, from job to job, we treat yours as our one and only until it is done. We feel, this philosophy minimizes inconveniences and the disruption of our clients’ lifestyle. With this in mind, addendums added to your project while construction in underway can also extend completion dates, especially in circumstances where additional permitting and inspections are necessary to complete these additions.

Factors that influence a construction timeline:

  • Does there need to be HOA approval? If so does your HOA meet quarterly or monthly?
  • Which county or township are you located in?
  • Is a variance needed?
  • Are the materials you have chosen for your particular design stocked locally or special order?
  • How many different trades are involved (plumbing, electrical, masons, HVAC or only carpentry)?
  • Weather or season, and site conditions?
  • What sort of backlog does the builder have?
The ultimate backyard room

The ultimate backyard adventure begins with you!

We always strive to provide you with an outdoor living space that encompasses everything you want in your particular design, now, and with future additions in mind. Our approach to the design and building process is poised to accommodate the customer needs and desires in every way. This means we help fulfill your wishes in getting everything you are expecting from your design the first time around. From providing the aesthetics you want, to a space allows you to carry out the functions you desire within the space. We even take into consideration any future plans or additions you may have in mind for the future.

Tim Stephens owner of Archadeck of West Central & Southwest Ohio

Tim Stephens owner of Archadeck of West Central & Southwest Ohio

If you are ready to begin planning your anticipated outdoor living project, we can help you get started today on making the backyard of your dreams a reality. Contact Archadeck of West Central & Southwest Ohio to learn more at (937) 848 – 7040 or (513) 897 – 2040. You can also email us at wcohio@archadeck.net.

“Let this be the year that Archadeck makes your outdoor living dreams come true.”

How long will it take to build my new outdoor living space?

Rain in Dayton and CincinnatiNot to state the obvious, but for the Miami Valley area, this has been one of the rainiest summers on record. As a builder, the additional two to three inches of rainfall and subsequent saturation has definitely had an impact, as the backlog of projects is starting to increase. For the homeowner, these delays can be just as frustrating while they put their entertaining and relaxation plans on hold waiting for their new outdoor living space to be completed.

mother nature

Since we have no control over the weather we have to work along with whatever Mother Nature provides.

Since we have no control over the weather we have to work along with whatever Mother Nature provides accordingly, such as the increased frequency and quantity of rainfall. This often means concrete, framing or footing delays. We always make every effort to work your project around the forecast, but in some cases nature has a mind of its own.

Don’t let weather delays discourage you. Sticking to the schedule, in spite of the weather, along with your patience and waiting for the quality job you are worthy of are what’s really important here. Additionally, Archadeck of West Central and Southwest Ohio maintains the project’s trajectory by not shuffling team members off and on jobs and keeping the schedule as close as possible. When we start a project, that specific crew, working on “your” job stays there until the project is completed.

We work hard to keep our clients informed about the project’s progress but one of the hardest questions to answer and most frequently asked is “how long will it take?” While we don’t want to be evasive, there are many variables that have to be factored into each project before we can adequately assess the timeline for completion of your new outdoor space.

There are many factors that go into a construction timeline, these are:

  • Does there need to be HOA approval? If so does your HOA meet quarterly or monthly?
  • Do you have a mandatory completion date, for an outdoor wedding or other special event?
  • Which county or township are you located in and what are the permitting requirements?
  • Is a variance needed?
Xenia, OH custom outdoor living spaces by Archadeck of Central and SW Ohio

Xenia, OH custom outdoor living space by Archadeck of Central and SW Ohio.

  • Are the materials you have chosen for your particular design stocked locally or special order?
  • How many different trades are involved (plumbing, electrical, masons, HVAC or only carpentry)?
  • Weather or season, and site conditions?
  • Keeping an eye on craftsmanship – quality takes time…no rushing.
  • What sort of backlog does the builder have?

Start the New Year off right with Archadeck of Central and SW Ohio

All project begin dates are established according to the current backlog we have at the time, so these, and many other factors can affect the project timeline and should be taken into consideration when determining a final completion date. We understand the excitement that comes with adding an outdoor living space to your home! Our goal is to provide you with a structure at the quality you deserve, and quality takes time.

Tim Stephens owner of Archadeck of West Central & Southwest Ohio

Tim Stephens owner of Archadeck of West Central & Southwest Ohio

Making sure you have a clear understanding of the design and construction process realistically in order to smooth out potential issues in your timeline is just one way we strive to take care of our clients. If you are ready to begin planning your anticipated outdoor living project, we can help you get started today on making the backyard of your dreams a reality. Contact Archadeck of West Central & Southwest Ohio today to learn more at (937) 848 – 7040
(513) 897 – 2040
email: wcohio@archadeck.net

To add or not to add, that is the question: What every potential Archadeck client needs to know about addendums

Screened porch deck combinationsWe pride ourselves on providing our customers with the highest quality structure and customer service to match. Our goal is to treat you as though you are our one and only customer while involved of all phases of your particular project. Archadeck of West Central and Southwest Ohio does things a little different from other outdoor living space design and build firms. Once our team is on your project they remain on your project until it is completed. We do not jump around, from job to job, we pour all our resources into your project until it is done. We feel, this philosophy minimizes inconveniences and the disruption of our clients lifestyle. With this in mind, addenda added to your project while construction in underway can extend completion dates, especially in circumstances where additional permitting and inspections are necessary to complete these additions.

You may ask what is classified as an addendum? The textbook definition of an addendum is:

  • addendum n. an addition to a completed written document. Most commonly this is a proposed change or explanation (such as a list of goods to be included) in a contract, or some point that has been subject of negotiation after the contract was originally proposed by one party.

Its the little things that tend to add up in a big wayWe view anything requested in addition to what is noted on your contract as an addendum. This can be making the decision on site to extend a patio two more feet, or adding railing where none has been discussed prior to arriving on site to begin your outdoor living project. Addendums can be small or large, and everything in-between. Deciding to make changes to your agreed addition which differ in what is outlined in your contractual agreement once work has begun can not only cause a great deal of confusion, the cost associated with these add-ons can quickly add up.

Archadeck differenceAddenda that seem minuscule can sometimes mean incurring large additional more costs in the part of the project you don’t see; such as additional permitting, inspections, site preparation and structural work that has to be completed prior to safely and cohesively add-ons that appears to be only cosmetic to the client. Addendums decided on a whim without all decision makers, and your design consultant present, can also add confusion to the project and create a situation where your project timeline is affected.

“It’s dreadful what little things lead people to misunderstand each other.”
― L.M. MontgomeryEmily’s Quest

Getting startedIn a perfect world, addendums would occur prior to scheduling and breaking ground on your outdoor living addition. It is important to not add a great deal of changes prior to your anticipated project to ensure it runs smooth and on-time. This is the main reason our design consultant thoroughly discusses your needs, wants and budget prior to preparing your custom design. However, there are instances when addendums will occur. This is why it is crucial for all parties that addendums are made in writing through your design consultant. For the protection of all parties involved any additions made after the initial contract is signed must be in writing and signed on by all responsible parties.

Xenia, OH grill area detail with pergola

The key to happiness of your new outdoor space is to get it right the first time.  We understand the excitement that comes with adding an outdoor living space to your home! Our goal is to provide you with a structure at the quality you deserve and make your experience while your project is underway an enjoyable one.

Tim Stephens owner of Archadeck of West Central & Southwest Ohio

Tim Stephens owner of Archadeck of West Central & Southwest Ohio

Our team is poised in working with you to understand the design and construction process realistically in order to smooth out potential issues in your timeline. If you are ready to begin planning your anticipated outdoor living project, we can help you get started today on making the backyard of your dreams a reality. Contact Archadeck of West Central and SW Ohio today at (937) 848 – 7040
(513) 897 – 2040 or via email at; 

wcohio@archadeck.net

“Let this be the year that Archadeck makes your outdoor living dreams come true.”

 

 

Archadeck of West Central & SW Ohio discusses establishing a realistic construction timeline for your outdoor living project

Archadeck differenceAs part two in our three part series on Planning Designing & Building Considerations to Ensure Your Ideal Outdoor Space, we discuss establishing a realistic construction timeline. 

There is a certain level of excitement for homeowners that is almost tangible when they move forward with having a custom outdoor living space built — and with good reason. Making the decision to design and build your own outdoor oasis is right up there in the ranks of getting a new sports car, or building your own home. To see the creation of a space that is all your own, your vision, brought to life!  Once we have ironed out all the details with a client, and the contract is signed, the most frequent question we are asked is “how long will it take?” While we don’t want to be evasive, there are many variables that have to be factored into each project before we can adequately assess the timeline for completion of your new outdoor space.

Reminders of Medieval Rome

Reminders of Medieval Rome

Much like the old, medieval French proverb states; “Rome wasn’t built in a day“, neither is a custom designed, engineered and custom-built structure of any kind. A topic that is rarely understood or discussed at length is establishing a realistic timeline for completion of your new structure.

There are many factors that go into a construction timeline, these are:

  • Does there need to be HOA approval? If so does your HOA meet quarterly or monthly?
  • Which county or township are you located in?
  • Is a variance needed?
  • Are the materials you have chosen for your particular design stocked locally or special order?
  • How many different trades are involved (plumbing, electrical, masons, HVAC or only carpentry)?
  • Weather or season, and site conditions?
  • What sort of backlog does the builder have?
The ultimate backyard room

Quality takes time.

These, and many other factors can affect the project timeline and should be taken into consideration when determining a final completion date. During your consultation it is imperative that you communicate to us early if there is a mandatory completion date required for your project. These include projects you wish built for a specific occasion or event such as an outdoor wedding, or planned outdoor gathering or celebration. In this way we can create a timeline with decision points that need to be addressed early on.

When the homeowner signs a contract,  project begin dates are established according to the current backlog we have at the time. During the fall and winter months backlogs and lead times are usually less. During the outdoor living season, when the weather is warmer, project beginning dates are longer. All timelines are influenced too, by forces that are beyond our control such as permitting and inspections. Depending on what county or township you reside in, permitting may require a “walk thru” permitting process, or in certain municipalities permitting may require a “drop off” application. Drop off permit applications are granted in the order they are received and could take up to three weeks during the busy season. The turnaround time for permitting situations could add additional wait time for beginning your project but are a necessary element in the building process.

Weather can influence a project timeline

Weather can influence a project timeline

Another variable which can alter your anticipated project timeline is weather conditions.  Since we have no control over the weather we have to work along with whatever Mother Nature provides accordingly. This could mean having to wait to pour concrete when the weather is conducive because of wet or freezing conditions, or rescheduling our framing crew because of inclement weather conditions for a footing installation. We always make every effort to work your project around the forecast, but in some cases nature has a mind of its own.

Archadeck of West Central and Southwest Ohio does things a little different from other outdoor living space design and build firms. Once our team is on your project they remain on your project until it is completed. We do not jump around, from job to job, we treat yours as our one and only until it is done. We feel, this philosophy minimizes inconveniences and the disruption of our clients lifestyle. With this in mind, addendums added to your project while construction in underway can also extend completion dates, especially in circumstances where additional permitting and inspections are necessary to complete these additions.

This stunning deck in Colerain Township, OH is the 2012 NARI award winner

The key to happiness of your new outdoor space is to get it right the first time.

The key to happiness of your new outdoor space is to get it right the first time, just as we discussed in our previous post. We understand the excitement that comes with adding an outdoor living space to your home! Our goal is to provide you with a structure at the quality you deserve, and quality takes time  — something to always keep in mind.

Tim Stephens owner of Archadeck of West Central & Southwest Ohio

Tim Stephens owner of Archadeck of West Central & Southwest Ohio

Our team is poised in working with you to understand the design and construction process realistically in order to smooth out potential issues in your timeline. If you are ready to begin planning your anticipated outdoor living project, we can help you get started today on making the backyard of your dreams a reality. Contact Archadeck of West Central & Southwest Ohio today to learn more at (937) 848 – 7040 or
(513) 897 – 2040, email: wcohio@archadeck.net

“Let this be the year that Archadeck makes your outdoor living dreams come true.”

See more examples of our award-winning outdoor living spaces by visiting our extensive photo galleries located on our website.